Procurement Feedback

This process should be followed if a current Supplier/Contractor and or a potential Supplier/Contractor believes that Translink have fallen short of the values and principles set out below.

Procurement Principles

Translink is committed to the guiding principles which govern the administration of public procurement. Translink will seek to apply these in our dealings with suppliers and potential suppliers. These principles are;

• Transparency - Ensuring that as far as possible there is openness and clarity in policy and its delivery.

• Competivite Supply - Utilise competitions unless there are convincing reasons to the contrary.

• Consistency - Procurement policy all other things being equal to be will be consistent with other general procurement policy in the public sector.

• Effectiveness - Meet the commercial, regulatory and socio-economic goals of government in a balanced manner appropriate to the procurement requirement.

• Efficiency - Carry out all procurement processes as effectively as possible.

• Fair Dealing - Treat suppliers fairly including protecting commercial confidentiality where required and will not impose unnecessary burdens or constraints on suppliers or potential suppliers.

• Integrity - Ensure that the appropriate policies and procedures are in place to prevent corruption or collusion with suppliers or others.

• Informed Decision Making - Base decisions on accurate information and monitor requirements to ensure that they are met.

• Legality - Conform to all legal requirements.

• Integration - Pay due regard to Government's other economic and social policies.

• Accountability - Effective mechanisms are in place to enable the Accounting Officer to discharge their responsibilities on issues of procurement risk and expenditure.

• Responsiveness - Endeavour to meet the aspirations, expectations and needs of the community served by our procurement.

Have You Got a Formal Complaint with Regards to Procurement?

If you're a current or potential supplier/comtractor and want to make a formal complaint regarding our procurement process please follow these steps; 

1. The Procurement Department aim to provide a high quality, efficient and professional service but, occasionally, things can go wrong. If you feel The Procurement Department have fallen short in our dealings with you and you do not get the service or information you expect, you should immediately tell the member of staff with whom you are dealing. He/she will listen to your feedback and try to resolve the problem.

2. If the member of staff with whom you are dealing have not been able to resolve the issues you may then put your case in writing to Translink Procurement Manager briefly setting out the details of your feedback. Where possible the issues your feedback has raised will be dealt with immediately, but if investigation is needed the Procurement Department will aim to get back to you with a full response within 10 working days.

3. If you remain dissatisfied having heard from the Translink Procurement Manager, you may then put your case in writing to the Chief Financial Officer, who will carry out his/her own investigation and the Chief Financial Officer shall try to inform you where practical of his/her findings within 15 working days of receipt of your case presented in writing. If it is not possible to provide a full response within this time because, for example, the matter requires a more detailed investigation, you will be kept informed of progress.

4. If you remain dissatisfied having heard from the Chief Financial Officer, you may then present your case in writing to the Chief Executive, who will carry out his/her own investigation and the Chief Executive shall try to inform you where practical of his/her findings within 15 working days of receipt of your case presented in writing. If it is not possible to provide a full response within this time because, for example, the matter requires a more detailed investigation, you will be kept informed of progress.

The Procurement Department's aim to Drive Improvement

The Procurement Department are interested in your opinions. The Procurement Department will listen and, where appropriate, act upon your suggestions/comments. If you have any comments on the procurement process you should contact the Procurement Manager at the address listed below.

Head of Procurement, Translink, 22 Great Victoria street, BELFAST, BT2 7LX

For general enquiries email procurement@translink.co.uk

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